Grants, Federal & State Funds

Office of Grants
Administration Building
1033 Cambridge Street
Camden, New Jersey 08105
Main Number: (856) 966-2405
Fax Number: (856) 966-2456

Eileen Ramos, Special Education Analyst/Accounting
Phone: 966-2000, Ext. 65640
Mission Statement
The Office of Grants, Federal and State Funds supports the District's mission by pursuing all opportunities for external funding through submission of both traditional federal and state-aid applications, as well as for new and innovative grant opportunities. The goal of the department is to seek funding to support intellectual stimulation and growth by empowering staff to develop effective instructional strategies and programs to achieve district goals and to analyze and interpret all Federal and State regulations and legislation pertaining to the NJ Department of Education and the US Department of Education.

This office is also responsible for providing assistance to the District by analyzing and interpreting all Federal and State regulations and legislation pertaining to the NJ Department of Education and the US Department of Education. Various federal, state, and private funding source applications are researched, developed, prepared, and managed, by the department through collaborative efforts with the schools throughout the district. Our office also manages and assists other departments and schools to prepare grant applications and reports.

Generic Grant Application Planning Process

1. When the Department identifies a grant for which the district intends to apply, a copy of the complete application and guidelines are obtained.

2. An Internal Review Process is designed to ensure the proposal is consistent with legal and policy guidelines. General requirements for grant proposals include:

A. Inclusion of a standard percentage of expense for overhead to cover administrative and other costs;
B. Staff funded through the grant receive salaries consistent with the district’s salary guide; and
C. Identification of in-kind contributions the district typically is willing to make to support a grant-funded program.

3. Entitlement Grants for which the district applies include:

A. Application for State Aid (ASSA)
B. No Child Left Behind Consolidated Application (NCLB)
C. Early Childhood Program Aid (ECPA)
D. IDEA-B Flow Thru
E. IDEA-B Preschool Handicapped
F. Impact Aid Section 8003
G. Evening School for Foreign Born
H. Carl D. Perkins Vocational and Technical Grant Program

4. Discretionary Grants for which the district applies include:

A. School Based Youth Services Grants (High Schools and Middle Schools)
B. School Based Parenting Program
C. Camden Healthy Start
D. Disaffected Youth
E. Adult Basic Education
F. Access-Collaboration-Equity-Plus Program
G. CAP-Grant-NJ Child Assault Program
H. Stewart B. McKinney Homeless Grant
I. Teacher Preparation Grant
J. HERE Local 54 YTTW Baking and Pastry Apprenticeship
K. Nursing
L. Governors Award

(M)Local capacity Building and Improvement Project for Special Education on Least Restrictive Environments

Application for State School Aid (ASSA)

The ASSA is the data collection used to gather the resident and nonresident pupil counts required to calculate school districts’ state aid entitlements based on the Comprehensive Educational Improvement and Financing Act of 1996. In order for a pupil to generate State Aid, the pupil must be enrolled on October 15th in a program that will meet for at least 180 days during the school year. Districts are required to report the number of pupils enrolled full-time or shared-time in each school by grade or special education category. In addition, districts must also report the number of pupils that are sent and received and the number of pupils enrolled as follows on October 15th.
  • LEP pupils
  • Low income pupils (pupils eligible for free meals and free milk)
  • Alternative elementary, middle and high school pupils
  • County vocational school district pupils
  • County special services school district pupils
  • Regional day school pupils
  • Pupils in certain State-operated programs
  • Accredited adult high school pupils
  • Pupils in approved private schools for the disabled
State aid may be based upon both resident and nonresident counts. The majority of State aid will be based upon districts’ resident pupil enrollment in various categories. However, early childhood program aid, demonstrably effective program aid, instructional supplement aid, and bilingual education aid, are paid to the district providing the program.

Fiscal Year Impact Aid Application

1. The Impact Aid Application requires the submission of student eligibility information from the Camden Housing Authority for verification or residency.

2. The Application is normally received and available for electronic access by the end of November or the Beginning of December.

3. The Application is due January 31st. Applications received within the 60 day window can be accepted, however, are reduced by 10%.

No Child Left Behind (NCLB) Application

The No Child Left Behind Act (NCLB) of 2001 was signed into law on January 8, 2002 by President Bush. The Act represents the President’s education reform plan and contains the most sweeping changes to the Elementary and Secondary Education Act (ESEA) since it was enacted in 1965. NCLB changes the Federal Government’s role in K-12 education by focusing on school success as measured by student achievement. The Act also contains the President’s four basic education reform principles:

a. Stronger accountability for results,
b. Increased flexibility and local control,
c. Expanded options for parents, and
d. An emphasis on teaching methods that have been proven to work.

In order to prepare the Application for No Child Left Behind which is due on August 15th each year, the following actions are taken.

(A) Data collection and analysis to determine which schools are eligible to receive

Title I Funding is conducted in February each year and reflects conditions as of January 30th. Title I involves the following:

1) Accountability

2) Program Components

3) Highly Qualified Staff

4) Funding

5) Technical Assistance and Resources

6) Title I Registration

7) Collaborative Assessment and Planning for Achievement

8) NJDOE – Title I Contracts

(B) Schools are surveyed within the district for preparation of the No Child Left Behind application.

The above information is a brief summary of the law governing the No Child Left Behind Act. For a more detailed listing, please go to for Title I information or for No Child Left Behind Act information.

Discretionary Grant Programs

1. Discretionary grants are awarded to selected agencies to address specific education initiatives.

2. The New Jersey Department of Education publishes these guidelines in the form of a Notice of Grant Opportunity (NGO) and, using a companion document entitled Discretionary Grant Opportunity (DGA), each applicant is provided a comprehensive package designed to guide them through the grant making process. Information is available on the NJ DOE website.

3. With the exception of grant programs that are designed to be implemented over a number of years, applicants usually compete for discretionary grant awards annually.

4. Discretionary grants are also available directly from the US Department of Education.

5. Paragraph titled Generic Grant Application Planning Process outlines the generic steps implemented for the grant planning process.

6. The Superintendent, Assistant Superintendents and Business Administrator determine if the Camden Board of Education applies for external funding. Board approval is done by resolution.
Supplemental Educational Services
In accordance with the No Child Left Behind Act (NCLB), Camden City Public Schools provide Supplemental Education Services (SES) to low-income students enrolled in Title I schools. Schools that have not met Adequate Yearly Progress for three years are also eligible to receive Supplemental Education Services for their students. The academic services are held outside the normal school day and include, but are not limited to; tutoring, remediation, academic/other intervention. Curriculum provided by the SES must be consistent with district instructional practices and the New Jersey Core Curriuculum Content Standards. 
Please click on the links below to view the 2009-2010 per pupil allocations for schools eligible for Title I Supplemental Educational Services.


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